Axis - AI-Powered Time Architecture Effective Date: February 22, 2026
RMR Products LLC ("Company," "we," "our," or "us") operates Axis, an AI-powered time architecture and productivity platform (the "Service"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Service. Please read this Privacy Policy carefully. By accessing or using the Service, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy.
When you create an account, we collect: • Email address • First and last name • Password (stored in hashed form by our authentication provider)
To personalize the Service, you may voluntarily provide: • Occupation and industry/role • Work context (solo or team) • Chronotype and peak productivity window preferences • Preferred work hours and work days • Date of birth, marital status, number of children, and family commitment level • Meeting load preferences • Timezone This profile information is used to configure the AI system's recommendations and generate personalized weekly architectures. Providing this information is optional, but the Service functions best with a complete profile.
During onboarding, you may complete a work profile quiz that categorizes your work style into one of our defined profiles (such as Maker, Analyst, Operator, Strategist, Connector, or Generalist). This classification and your responses are stored to initialize your planning defaults and attention mix targets.
As you use the Service, we collect: • Weekly Plans: Your weekly schedules, time block configurations, cognitive mode assignments, and planning session data • Goals and Tasks: Goals you create (including priority, time horizon, estimated effort, and status), tasks, and their assignments to time blocks • Session Feedback: Your ratings of session outcomes (productive, as planned, interrupted, unproductive) and energy states (energized, normal, stressed, drained), along with optional notes about what you worked on • Attention Mix: Your target percentage allocations across cognitive modes • Block Constraints and Weekly Rules: Your preferred scheduling rules, including day and time preferences for different work modes • Accomplishments: Daily accomplishment entries you record within the Service
When you use the AI assistant features, we collect: • Messages you send to the AI assistant • AI-generated responses and suggestions • Tool use actions (block creation, task assignments, schedule modifications) initiated through the AI • Token usage metrics per exchange AI conversations are processed in real-time and are not permanently stored on our servers beyond the active session. Chat messages are persisted temporarily in your browser's session storage for continuity within a session.
We automatically collect certain technical information: • Browser type and version • Device information • IP address • Pages visited and features used within the Service • Timestamps of account activity (login times, last activity) • Error logs and performance metrics
We use the information we collect to: • Provide the Service: Generate personalized weekly plans, process AI interactions, track goals and tasks, deliver session feedback analytics, and detect patterns in your productivity data • Personalize Your Experience: Use your archetype, profile, feedback history, and attention mix to tailor AI recommendations and planning suggestions to your individual work style and capacity • Detect Patterns and Burnout Signals: Analyze your session feedback, energy states, and mode usage patterns to identify trends and provide early warnings about unsustainable work patterns • Process Payments: Manage your subscription through our payment processor • Improve the Service: Analyze aggregate usage patterns (in anonymized or de-identified form) to improve features, fix bugs, and develop new capabilities • Communicate with You: Send account-related notifications, respond to support requests, and provide updates about the Service • Ensure Security: Monitor for unauthorized access, enforce rate limits, and maintain the integrity of the Service
We do not sell your personal information. We may share your information with the following categories of third parties solely to operate and provide the Service:
• Supabase: Provides authentication services and database hosting. Your email, hashed password, and account data are stored on Supabase's infrastructure • AI Providers (LLM Services): We use one or more third-party large language model providers to power the AI features of the Service. When you use the AI assistant, relevant context from your profile, current week, goals, and session history is sent to the active AI provider's API to generate responses. We may change or add AI providers at any time. Each provider's data retention and usage policies apply to data processed through their respective APIs • Stripe: Processes subscription payments. Stripe receives your payment information directly; we store only your Stripe customer ID, subscription ID, and subscription status • Vercel: Hosts the application. Standard server logs may be collected as part of hosting operations
We may disclose your information if required to do so by law or in response to valid legal processes, such as a subpoena, court order, or government request.
In the event of a merger, acquisition, reorganization, or sale of assets, your information may be transferred as part of that transaction. We will notify you of any such change in ownership or control of your personal information.
We take your privacy seriously with respect to AI processing. The following principles govern how your data is handled by third-party AI providers: • Your data sent to AI providers is used solely to generate responses within the Service and is not provided to any AI provider for the purpose of training their language models • We select AI providers whose API terms do not permit the use of API inputs for model training, and we will make commercially reasonable efforts to maintain this standard • We may use multiple AI providers simultaneously or change providers over time to optimize the quality, cost, and reliability of the Service. Each provider is subject to their own data handling policies, and we evaluate these policies when selecting providers • Context sent to AI providers includes relevant portions of your profile, schedule, goals, and session history necessary to generate useful responses. We minimize the data sent to what is reasonably necessary for each interaction • We do not use your personal data, User Content, or AI interaction data to train our own AI or machine learning models without your explicit opt-in consent
We retain your personal information for as long as your account is active or as needed to provide the Service. Specific retention details: • Account Data: Retained until you delete your account • Usage Data (blocks, goals, tasks, feedback): Retained for the life of your account to enable pattern detection, trend analysis, and historical insights • AI Conversation Data: Processed in real-time; not permanently stored on our servers. Browser session storage is cleared when you close the session • Payment Records: Retained as required by tax and financial regulations • Admin Audit Logs: Retained as immutable records for security and compliance purposes Upon account deletion, we will delete or anonymize your personal information within 30 days, except where retention is required by law or for legitimate business purposes.
We implement appropriate technical and organizational measures to protect your information, including: • All API routes are protected by authentication, requiring a valid session for access • All data queries are scoped to the authenticated user, preventing cross-account data access • Input validation and field whitelisting on all data submissions to prevent injection attacks • Database-level uniqueness constraints and referential integrity • Rate limiting on AI interactions to prevent abuse • Batch operations wrapped in database transactions for data consistency • Password change timestamps tracked for security monitoring While we strive to use commercially acceptable means to protect your personal information, no method of transmission over the Internet or method of electronic storage is 100% secure. We cannot guarantee its absolute security.
In the event of a data breach that affects your personal information, we will: • Notify affected users via email within 72 hours of confirming the breach • Provide a description of the nature of the breach, including the categories of data affected • Describe the measures taken or proposed to address the breach and mitigate potential harm • Provide recommendations for steps you can take to protect yourself • Notify relevant regulatory authorities as required by applicable law We maintain incident response procedures to detect, investigate, and respond to potential data breaches promptly.
Depending on your location, you may have the following rights regarding your personal information:
You can access most of your personal information directly through the Service (via your profile, settings, and data views). You may request a full export of your data by contacting us at support@axisplanner.ai. We will provide your data in a commonly used, machine-readable format within 30 days of receiving a valid request.
You can update your profile information, preferences, and settings at any time through the Service.
You may request deletion of your account and associated personal data by contacting our support team. Upon receiving a valid deletion request, we will delete your data within 30 days, subject to legal retention requirements.
You may choose not to provide optional profile information (such as date of birth, marital status, or family details). The core Service will still function, though AI personalization may be less accurate.
The Service uses cookies for authentication session management (JWT-based session cookies). These are essential cookies required for the Service to function and cannot be disabled while using the Service. We do not use advertising cookies or third-party tracking cookies. The Service uses browser session storage to temporarily persist AI chat messages for continuity within a browsing session. This data is automatically cleared when you close the browser tab.
The Service is not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected personal information from a child under 18, we will take steps to delete that information promptly.
The Service is operated from the United States. If you are accessing the Service from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States, where data protection laws may differ from those in your jurisdiction. By using the Service, you consent to the transfer of your information to the United States.
If you are a California resident, you may have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information we collect, the right to request deletion, and the right to opt out of the sale of personal information. As stated above, we do not sell personal information. To exercise your rights, please contact us using the information provided below.
We may update this Privacy Policy from time to time. When we make changes, we will update the "Effective Date" at the top of this document and notify you via email or through the Service. We encourage you to review this Privacy Policy periodically for any changes. Your continued use of the Service after changes are posted constitutes your acceptance of the updated Privacy Policy.
If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at: RMR Products LLC Email: support@axisplanner.ai